Mailing Wedding Invitations

January 31, 2011

When should I mail my invitations?

Wedding invitations should be mailed six weeks prior to the event. If you are planning a summer, holiday, or destination wedding, you may want to send Save the Date cards at least four and as many as twelve months before the event so out-of-town guests can make their arrangements accordingly.

Is there a “right way” to stuff my envelopes?

Believe it or not, yes! Depending on the wedding invitation style you choose, there is a particular, customary way to stuff the envelopes. Use the following steps as your guide:

1. The invitation itself will usually be the largest piece, and should be placed at the bottom of the ensemble.

2. Any extra enclosures (reception cards, maps, etc.) should be placed directly on top of the wedding invitation.

3. The response card is usually placed on top of the other enclosures. It should be tucked under the flap of its stamped and addressed envelope.

4. Slide the entire stack into the inner envelope (if you have chosen to use one). All wording should be faced up and toward the opening of the envelope, so it’s visible immediately upon opening.

5. Next, the inner envelope slides inside the outer envelope. The guest’s names (written on the front of the inner envelope) should face the back of the outer envelope, so that the guests’ names are seen first when the envelope is opened.

How much will mailing my wedding invitations cost?

Please never assume you know how much mailing an invitation will cost. Take a completed invitation (including all your enclosures) to your local post office. They will weigh it and tell you the price for a first-class mailing. Do not take the risk of having all your beautifully addressed invitations send back to you because you were a few cents short on postage!

What is hand canceling?

Hand canceling means your invitations will be processed by hand and should bypass the automated processing machines, avoiding damage. Wedding invitations are often thick, oddly shaped or oddly sized as a result of their enclosures or accessories, and run the risk of getting caught or damaged in these machines. You can also minimize the amount of automated printing and stamping the post office adds to your mailings (bar codes, for example), by requesting your invitations be hand canceled at a local Post Office. PS – it’s free!

Leave a Reply

Your email address will not be published. Required fields are marked *

Spam Protection by WP-SpamFree